實用商務(wù)英語 溫故而知新
5 溫故而知新
你將聽到的
詢問技巧
Should I write down every word that everyone says?
注意事項
Is there anything that I should pay special attention to when I take the minutes half an hour later, sir?
必要性
Do I have to take minutes of every meeting?
打印會議記錄
Should I type out the minutes from the notes?
你也許會說
傳授經(jīng)驗
Come to have a look of my notebook.
領(lǐng)導(dǎo)的要求
Could you copy it for me?
靈活處理
Sometimes the boss needs your assistance.
職場心經(jīng)
在做會議記錄時不需每字必記，而應(yīng)該以摘要形式記下主要內(nèi)容；另外，若有提案的話，應(yīng)清楚地記下與會人員的名字以及投票結(jié)果。
會議記錄應(yīng)簡潔清楚，客觀中立，項目次序跟議程相同。
會議記錄通常有兩種形式，一種是記敘性的，即與會者的發(fā)言，分別逐個記錄下來；另一種是由記錄員把會上討論處理的問題整理成條目記錄下來。
一般說來，會議記錄包括：開會時間、地點、出席人員、缺席人員、會議主持人、記錄人、會議目的、討論內(nèi)容、發(fā)言情況、提案以及決議等，最后應(yīng)記下散會時間。
必備的詞匯熱身
● control [k?n?tr?ul] v.控制
● conversation [?k?nv??sei??n] n.談話
● minutes [?minits] n.會議記錄
● ordering [??:d?ri?] n.組織順序
● collect [k??lekt] v.收集
● adding [??di?] v.補充
當需要做會議記錄的時候你會聽到
Should I type out the minutes from the notes?
我還要根據(jù)筆記將會議記錄打印出來嗎？
Should I write down every word that everyone says?
我要不要把每一個人的每句話都記下來？
Is there anything that I should pay special attention to when I take the minutes half an hour later, sir?
先生，關(guān)于半個小時后的會議記錄，有什么需要我要特別注間的嗎？
Do I have to take minutes of every meeting?
每個會議我都要做會議紀要嗎？
當需要做會議記錄的時候你會說
1．You just make a note of the topics that are discussed and the result of the discussion.
你只要把討論的題目和結(jié)果記下就行了。
2．Come to have a look of my notebook.
過來看一下我的筆記。
3．Please bring along the minutes of yesterday's management meeting.
請帶上昨天的管理會議記錄。
4．Could you copy it for me?
你能給我一份復(fù)印件嗎？
5．Sometimes the boss needs your assistance.
有時候老板會需要你的輔助。
6．I think you'll have to do some replies.
我想你會做一些回應(yīng)。
7．As it is an informal meeting, just making a short report will be OK.
鑒于這是個小會議，寫個簡短的紀要就可以了。
8．I'd like to ask all the opinions be written down in the minutes.
請把所有的意見都寫到會議紀要里。
9．May I ask you to make the minutes in both Chinese and English?
你可以把會議記錄做成中英文的嗎？
10．Make sure the minutes do include the minority opinions.
確保會議記錄包括少數(shù)人的意見和建議。
11．You'd better do that, for we may need some information of the meeting in the coming days.
最好那樣做，因為將來我們可能會用到會議的一些相關(guān)信息。
copy，duplicate，reproduce和replicate都有復(fù)制的意思
copy v.to make something that looks exactly like something else復(fù)制，復(fù)印。只是強調(diào)內(nèi)容而不注重形式和外表的一致
He's busy copying the letters.
他忙于抄寫信件。
duplicate v.to copy something exactly復(fù)制，復(fù)寫，復(fù)印。主要從內(nèi)容和外表完全相同的復(fù)制，更注重形式和外表的一致
I'll get these notes typed up and duplicated.
拓展學(xué)習
安排任務(wù)
A：I need you to take the minutes this afternoon.
今天下午我需要你來做會議記錄。
B：But I don't know how to deal with it.
但我不知道該怎么做啊。
Go and take notes.
出席并做筆記。
I've come to tell you that you'll have to take the minutes this afternoon.
我來告訴你，今天下午的會議，你得做會議記錄。
重要記錄
A：To make a record of the meeting is very important.
做會議記錄非常重要。
B：I see. And I will try my best to do it well.
我知道，是一定會盡力做好的。
It's very important to write down a record of the meeting.
做會議紀要十分重要。
You can just make a short report if it is not that important.
如果會議不重要的話，做個簡短的報告就可以了。
場景應(yīng)用
蘇珊第一次做會議記錄，沒有什么經(jīng)驗。愛麗絲過來對蘇珊進行了簡單地指導(dǎo)，令蘇珊受益匪淺。
A：Susan, what are you doing?
B：I'm typing a meeting minutes.
A：But it is always Jane's work, isn't it?
B：She has got five days off last week.
A：Oh, you must be very busy these days.
B：Yes, this is the first time I took the minutes of a meeting.
A：Let me see. I think you should leave a margin on every page.
B：Why?
A：It is for the notes and amendments.
B：You are so helpful. Thanks very much.
A：蘇珊，你在忙什么？
B：我在輸入一個會議記錄。
A：但是這一直是簡的工作，不是嗎？
B：她上個星期五請了五天的假。
A：噢，你這些天一定很忙。
B：是啊，這是我第一次做會議記錄。
A：讓我看看。我想你應(yīng)該在每一頁邊上留些空白。
B：為什么？
A：這是為了作注釋和修改。
B：你幫大忙了！太感謝了。
馬先生由于某種原因而未能出席會議，朱迪做好了會議記錄并向馬先生匯報了會議的詳細情況。
A：Judy, would you please come in for a while?
B：OK, I will come soon.
A：Please also bring along the minutes of yesterday's meeting.
B：Of course, sir ... Here's the minutes of the meeting.
A：How is the meeting?
B：The meeting was not very successful. They have not reached a mutual understanding on all the major points. Mr. Lee even shook the dust off his feet before the meeting is end.
A：What a pity! Have you handed in my report to them?
B：Yes, I did. Also, here are all the reports and materials handed out in the meeting. I think you will have to do some replies.
A：Thank you, Judy.
A：朱迪，您能進來一下嗎？
B：好的，我馬上來。
A：請帶上昨天的會議記錄。
B：好的，先生……這是昨天的會議記錄。
A：會議進行得怎么樣？
B：不是很成功，大部分觀點大家都沒有達成了共識。會議還沒有結(jié)束，李先生甚至憤然離去了。
A：真糟糕！你把我的報告交給他們了嗎？
B：交了。這是在會議中分發(fā)的所有報告和資料，我想您也許需要做些反饋。
A：謝謝你，朱迪。
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shake the dust off one's feet表示“憤然離去，毫不留戀地離開”。該習語來自《圣經(jīng)·新約·馬太福音》第10章第14節(jié)，耶穌告誡門徒說：“凡不接待你們，不聽你們的話的人，你們離開那家或是那城的時候，就抖掉腳本上的塵土?！崩纾篐e had been so unhappy there that he finally shook the dust off his feet.（他在那里一直很不愉快，最后毫不留戀地離開了。）
After twenty years of misery, I finally shook the dust off my feet and looked for a new job in another city.
在受了二十年的罪之后，我最終毫不留戀地離開了那里，到另外一個城市去尋找新工作。
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