英語世界文摘:Get More Done: 18 Tips for Telecommuters

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Get More Done: 18 Tips for Telecommuters

遠程辦公提速增效的十八條秘訣

Remote workers weigh in on what helps them amp productivity and stay in touch with the office.

遠程上班族們在掂量：怎樣增強生產(chǎn)力，并與辦公室保持聯(lián)系呢？

ByChristina DesMarais

文/克里斯蒂娜·戴馬雷

Working from home is great on so many levels. Not having to commute saves money and time and can actually make you happier. A plethora[1] of free tools make it dead simple to check in with office teammates. And if you want to work in sweats or pajamas, you can.

從許多層面來講，居家工作棒極了。無須通勤，既可以節(jié)省時間、金錢，并且可以提高幸福度。多如牛毛的免費工具，使得和辦公室同事聯(lián)絡無比簡單。假如你想穿著運動裝或者睡衣工作，也無不可。

[1] plethora過多，過量。

But there are challenges, as well. How do you keep from getting distracted with domestic duties? How do you handle a friend who stops by unannounced in the middle of the day? How do you get anything done if you have kids around?

但這也存在挑戰(zhàn)。怎么避免被家務分心呢？白天有朋友突然到訪怎么辦？你在一群小孩子中間能做事嗎？

A slew of people who work from home chimed in on the subject. Here’s their advice.

關于這個問題，一大波居家工作族有話要說。以下是他們的建議。

1. Identify what needs to get done every day and make sure to do it.

1.確定每天需要做什么，保證完成。

“As long as I have a plan on how to complete the list of daily tasks on my personal to-do list, it doesn’t matter if or how I may be interrupted, as long as I get things done by the end of the day,” says Michael Pesochinsky, VP, GC and CTO of Great Neck, New York-based GovernmentBargains.

“只要我對如何完成待辦事項清單上的每日任務有清晰的計劃，即使有干擾也沒關系，我在當天把事做完就行。”邁克爾·佩索琴斯基說。他是紐約州大內克GovernmentBargains的副總裁、總承包人兼首席技術官。

2. Use the cloud.

2.使用云端。

Klaus Sonnenleiter, president and CEO of Franklin Lakes, New Jersey-based PrintedArt, insists that important documents need to be uploaded to a cloud storage service such as Dropbox or Google Drive. “This way you can log in from anywhere and never need to worry about having your files with you,” he says.

PrintedArt位于新澤西州富蘭克林湖，該公司董事長兼首席執(zhí)行官克勞斯·索倫雷特堅信，重要文件有必要上傳到諸如Dropbox或Google Drive之類的云端存儲服務器。他說：“這樣你可以在任何地方登錄，永遠不必操心隨身攜帶文件?！?

3. Get dressed.

3.穿衣打扮。

“I find that the most important thing for me is to keep a regular routine and to shower and dress every day as if I were going to an actual office,” says Jenifer Kramer, Principal of West Hollywood, California-based Jenerosity Marketing.

“我發(fā)現(xiàn)，對我而言最重要的事情是作息規(guī)律，天天洗澡，梳妝打扮，好像我要去一間真正的辦公室?！奔永Ｄ醽喼菸骱萌R塢的杰羅瑞斯汀營銷學校校長珍妮弗·克雷默說。

Catherine Waldron, education specialist, with Enfield, Connecticut-based language curriculum company QTalk Publishing, agrees, and says she showers and dresses for work every day. “Getting dressed makes the home office more like a real office, and tells and reminds everyone, especially you, that even though you may be sitting on the sofa reading, browsing the Web, or talking on the phone, that you are actually working,” she says.

凱瑟琳·沃爾德倫，是康涅狄格州恩菲爾德的語言教學公司“QTalk出版”的一位教育專家，她贊同這個觀點，說自己每天洗得干干凈凈、穿得整整齊齊再工作。她說：“穿衣打扮使得在家更像在真正的辦公室，能告訴和提醒大家，特別是提醒自己，就算你坐在沙發(fā)里看書、上網(wǎng)或打電話，你都在工作?！?

4. Don’t let friends stop by.

4.拒絕朋友隨意上門。

Dana Marlowe, principal partner of the Silver Spring, Maryland-based IT accessibility consulting firm Accessibility Partners, uses lunch as a time to meet with friends and if they show up at her house she politely tells them she’s working. “Boundaries are only as effective as they are enforced,” she says.

信息技術咨詢公司Accessibility Partners位于馬里蘭州銀泉，該公司的第一合伙人達納·馬洛，利用午餐時間會見朋友，如果朋友們直接出現(xiàn)在家門口，她禮貌地說她正在工作。她說：“規(guī)矩只有執(zhí)行了才是規(guī)矩。”

Catherine Simms, co-founder of Stamford, Connecticut-based pet accessories company Whiner & Diner, also avoids drop-in visitors. “I just tell them that it is not a good time [and] over the weekend would be better,” she says. She also instructs them to call first to see if she’s home. Then when they do she doesn’t pick up, at least during work hours.

凱瑟琳·西姆斯是康涅狄格州斯坦福的寵物配飾公司W(wǎng)hiner&Diner的聯(lián)合創(chuàng)始人，她也拒絕不速之客。她說：“我只告訴他們，時間不合適，（以及）周末會更好?！彼€要求朋友先打電話確認她是否在家。如果電話打過來，她至少在工作期間不會接聽。

5. Get out of the house.

5.走到戶外。

Meagan French, marketing consultant with San Francisco-based Meagan French Marketing, likes to work out of coffee shops. “Leaving my house to work helps separate my work time and personal time,” she says.

米根·弗倫奇是舊金山“米根·弗倫奇營銷公司”的市場顧問，她喜歡去咖啡店工作。她說：“離開家工作，有助于區(qū)分我的工作時間和私人時間。”

6. Make a stoplight for family members.

6.給家人設立免打擾標識。

Here’s an idea from John Meyer, CEO of Miramar, Florida-based work-at-home call center company Arise Virtual Solutions. Hang or tape colored construction paper on your office door. “Tape the red light up when you cannot be disturbed and the green light when it’s OK to come in. Yellow light means to check first,” he says. “Kids, no matter what age, understand the message and enjoy playing along.”

佛羅里達州米拉瑪城一個居家辦公的呼叫中心Arise Virtual Solutions首席執(zhí)行官約翰·邁耶有一個創(chuàng)意。他在工作室門上懸掛或者粘貼彩色的圖畫紙。他說：“粘上紅燈信號——不得打擾；綠燈——允許進入；黃燈——先問一聲。不管什么年紀的孩子，都理解這個信息，都樂意配合。”

7. Invest in creating a comfortable office.

7.投資打造舒適的工作室。

Deb McAlister-Holland, a freelance marketing professional in the Dallas-Fort Worth area, says the $5,000 she spent remodeling her home office was the best thing she ever did to increase her productivity. “I love my home office. It has a big leather sofa, three walls covered with built-in bookshelves and storage cabinets, dedicated circuits for my computers, special lighting, and a soft hand-woven rug on the floor that’s the perfect spot for my dog to nap while I work,” she says.

達拉斯福特沃斯地區(qū)的營銷專業(yè)自由作家德布·麥卡利斯特-霍蘭說，她花費5000美元重塑家庭辦公室，那是她為了提升工作效率而做過最正確的事情。她說：“我愛我的家庭辦公室。它有大大的真皮沙發(fā)，三面墻壁內嵌著書架和儲物柜，有電腦專用線路，有特殊照明。地板上一塊柔軟的手織地毯，工作時我的狗狗最愛在上面打盹兒?！?

Frank Niles, co-founder and partner of Fayetteville, Arkansas-based Scholar Executive Group, a boutique executive coaching and executive counseling firm, sings a similar tune. “It may sound trivial but it’s not–also buy yourself a comfortable business chair,” he says. “You’ll be more inclined to stay working... As a result, you’ll be more productive.”

弗蘭克·奈爾斯是阿肯色州費耶特維爾城“學者執(zhí)行官集團”聯(lián)合創(chuàng)始人與合伙人。這家公司提供執(zhí)行官培訓和咨詢的高端服務。弗蘭克深有共鳴地說：“聽起來可能是雞毛蒜皮的事，其實非常重要。給自己也買一把舒適的商務椅吧。你會更愿意工作……從而更有成效?！?

8. Be clear about your working hours.

8.清楚你的工作時間。

“Post your hours of operation on your door, as with any office and stick to them. Indicate on your voicemail your hours of operation and refer the caller to your residence phone if it is personal,” says Denise Beeson, small business loan officer and business instructor at Santa Rosa Jr. College, in Santa Rosa, California.

“和任何辦公室一樣，在門上張貼工作時間并且貫徹執(zhí)行。在語音信箱里明示你的工作時間，如果有私事請打你的住宅電話?！奔永Ｄ醽喼菔チ_莎初級學院的小額商業(yè)貸款職員和商業(yè)講師丹尼絲·比森說。

9. Pretend you’re not home.

9.假裝不在家。

Don’t answer your home phone or door during business hours, advises Ron Sellers, president of Phoenix-based Grey Matter Research & Consulting. “That way, I’m never tempted to chat or take time off or slack off in any way, and I remain focused on business,” he says.

工作期間不應門、不接家庭電話。位于鳳凰城的“克雷·馬特研究咨詢所”的總裁羅恩·塞勒斯如此建議。“那樣我就不會被吸引去聊天或者以任何方式休息偷懶，我能保持專心做業(yè)務。”

10. Don’t go to non-work appointments in the middle of the day.

10.白天不進行跟工作無關的約會。

“I try to make doctor and dentist appointments just as I would in a company office, first thing in the morning, last thing in the day to minimize disruptions of my work,” says Linda Stokes, managing partner of the Academy Physicians, a physician recruiting company in the Albuquerque, New Mexico, area.

“我試著像在公司辦公一樣預約大夫及牙醫(yī)，把它排成早上第一件事，或者排到一天的末尾。最大限度減少我的工作中斷。”琳達·斯托克斯說。她是新墨西哥地區(qū)阿爾伯克基的醫(yī)師招募公司“學院醫(yī)師”的任事股東。

11. Get in-person time with co-workers.

11.設定同事見面時間。

Once a month the four-person virtual team at Moreno Valley, California-based commercial telecom company TelecomQuotes meets in person. “I’m a big believer in kinesthetic learning or learning by doing and that’s a bit of a lost art with our virtual world,” says CEO Michael Bremmer. “There is something about white boarding an idea, while talking through the story and everyone is leaning in, engaged, thinking about a common goal, drawing on the deep water thoughts, that you just don’t seem to get on a conference call or video call.”

加州莫雷諾谷的商業(yè)電信公司TelecomQuotes四人虛擬團隊每個月見面一次。首席執(zhí)行官邁克爾·伯瑞姆說：“我信奉運動知覺學習，或稱為實踐中學習。在我們虛擬業(yè)界，這是一門近乎失傳的藝術。我們在白板上寫一個點子，通過故事討論，每個人都在投入、參與、思考共同目標、吸納深層想法，在電話會議或視頻電話中可能體驗不到這些。”

12. Use Google+ Hangouts.

12.使用Google+環(huán)聊。

While it’s ideal if you can occasionally meet in-person with coworkers, sometimes it’s not possible because teams are separated by geography. In that case, video chatting is the next best thing, with Google+ Hangouts being an excellent medium for doing it. You can meet with up to 10 people for free, unlike Skype in which at least one person in the group has to have a paid subscription for meetings between more than two people. It also lets you do things like share your screen with others or pull in apps such SlideShare or Cacoo to draw or give presentations, respectively. Check out Google+ a Ghost Town? Hardly, which discusses why Hangouts are good for business.

能和同事經(jīng)常碰頭是理想狀態(tài)，然而有時候辦不到，因為團隊受地域限制。這種情形下，視頻聊天是退而求其次的選擇。Google+環(huán)聊是一種絕佳媒介，你可以免費與多達十人會面；它不像Skype群組，多于兩個人參會，就需要其中至少一人付費訂購。Google+環(huán)聊還能讓你做許多事，比如共享屏幕，或者嵌入SlideShare、Cacoo等應用程序，用來繪圖表或播放演示文稿。要退出被稱為“鬼城”的Google+服務嗎？不太可能。這也說明了環(huán)聊對商業(yè)有利。

13. Enjoy your flexibility.

13.享受你的工作彈性。

Find your focus wavering? Take a break with a bike ride, swim, or even by quitting work for the entire day. That’s according to Patti Hill, founder and managing director of Austin, Texas-based Penman PR. “Because my work schedule can be as flexible as I need it to be, sometimes it’s important to walk away,” she says. “It’s amazing what a cool dip on a hot day can do for helping boost creative juices.”

發(fā)覺你的注意力焦點搖擺不定？休息一下，騎車，游泳，或者干脆停工一天。這是帕蒂·希爾的建議。她是得克薩斯州奧斯汀的“彭曼公關”創(chuàng)始人兼常務董事。她說：“我的工作日程可以根據(jù)我的需要靈活調整。有時候，轉身走開很重要。在炎熱的一天泡個涼爽的澡，爽極了，有助于激發(fā)創(chuàng)意。”

14. Enjoy disruptions.

14.享受干擾。

While some remote workers eschew personal visits during the work day, others take the opposite tack. Denny Daniel, curator of New York City-based The Museum of Interesting Things, says he started his own thing to reap the benefits of being his own boss. “So when people drop by I try to live life and see them unless I am with a client or not here, of course. If it is busy then at least I see them for a moment and enjoy life a bit too. It makes me work better in the end,” he says.

雖然有的遠程工作者在工作日回避私人拜訪，另一些人卻走了相反路徑。紐約市“有趣事物博物館”館長丹尼·丹尼爾說，他創(chuàng)業(yè)是為了能自己當家作主。他說：“所以，人們不告而來的時候，我就嘗試享受當下，和他們見面，除非我在接待客戶或者外出。日子再忙，至少我能見一會兒朋友，享受一點兒生活，那樣才能更好地工作?！?

15. Stay out of the kitchen.

15.遠離廚房。

“This is sort of the dirty little secret of telecommuters, but it’s like the freshman 15 all over again. I shudder at the thought of how many times I opened the fridge that first year. It was just constant snacking,” says Joy Martini, president of the New York City-based marketing and communications firm Martini Consulting. “So you need a kind of discipline and that’s really the clincher[2] for the whole thing: having the discipline to get done what you need to get done; the discipline to avoid the kitchen; the discipline to kick your drop-in friends out.”

“這是遠程上班族不為人知的小秘密，像回到了普遍吃胖15磅的大一新生時代。想想我工作的第一年打開多少次冰箱門，我就不寒而栗。吃零食根本停不下來。”喬伊·馬蒂尼說。她是紐約市場營銷和通信公司“馬蒂尼咨詢”的總裁。“所以你需要紀律，那是制約全局的關鍵：完成必要工作的紀律;不進廚房的紀律;把不速之客踢出去的紀律?！?

[2] clincher起決定作用的事實（或話語）。

16. Buy a noise-cancelling headset with a mute button.

16.購買帶有靜音按鈕的降噪耳機。

The last thing you want is to be in an online meeting and have the doorbell ring or police sirens blaring the background. “Perception is reality,” says New York City-based Jonathan Vlock, co-Founder of the meal-planning app Cooking Planit. “You want people to think you run a tight ship, and have all of the necessary resources at your fingertips. This is especially critical when you are an entrepreneur talking to someone at a larger organization. People can’t visualize your home but they can certainly visualize an office, and that is exactly what you want them to [see and hear].”

你一定不想在開網(wǎng)絡會議時，突然出現(xiàn)門鈴或警笛聲大作的情況?！爸X是最現(xiàn)實的?！奔~約一款膳食計劃應用軟件Cooking Planit的聯(lián)合創(chuàng)始人喬納森·弗洛克說，“你想要人們認為你管理有方、所有資源唾手可得。當你作為企業(yè)家與一個更大機構的人談話時，這種印象尤其重要。人們想象不出你家的樣子，但他們肯定能想到一個辦公室的樣子，那正是你要傳達給他們看到和聽到的。”

17. Check in with co-workers and the boss several times a day.

17.每天勤快與同事和老板溝通。

Several years ago I worked for a large company that let me telecommute several times a week. Because I wanted everyone in the office to know I was really working and not watching TV or out shopping, I made a point of emailing and calling co-workers and especially my boss a few times a day.

幾年前，我為一家大公司工作，公司讓我一周幾天遠程辦公。我希望辦公室每個人都知道我確實在工作，而不是在看電視或逛街購物，所以我很重視每天多次寫郵件和打電話給同事，特別是給老板。

18. Make use of free or inexpensive communications technology.

18.利用免費或廉價的通信技術。

Today there are countless tools available for keeping in close communication with office mates. A few totryinclude Hipchat forgroupchatting, Trello or Asana forprojectmanagement, Expensify for tracking expenses and submitting expense reports and Sqwiggle, which keeps your webcam turned on so your co-workers can see you at your desk all day long.

如今，無數(shù)的工具能用來和辦公室小伙伴保持密切聯(lián)系。有人試用Hipchat做團隊群聊，用Trello或Asana做項目管理，用Expensify跟蹤支出和提交支出報告，用Sqwiggle保持網(wǎng)絡攝像頭處于開啟狀態(tài)，同事可以看見你在辦公桌前坐了一整天。