高效組織會(huì)議——有效地結(jié)束會(huì)議 Ending a Meeting Effectively

有效地結(jié)束會(huì)議　Ending a Meeting Effectively

結(jié)束一個(gè)會(huì)議至關(guān)重要（critical）。也許還有一個(gè)議點(diǎn)沒有展開；一些關(guān)鍵的內(nèi)容（key issues）已經(jīng)被確定；又或許已經(jīng)分配了任務(wù)（given assignments）。與會(huì)者此時(shí)就要對(duì)會(huì)議的效果進(jìn)行評(píng)估，看是否達(dá)到了預(yù)期的效果。

首先，提醒大家會(huì)議已經(jīng)接近尾聲，下面要進(jìn)行總結(jié)。

☉Thank everyone for your participation in today’s meeting.

感謝各位今天能夠到會(huì)。

☉I think we’ve been over most of the important items on the agenda.

我想議程上的大部分重要議題我們都已經(jīng)討論過(guò)了。

☉It’s getting time for us to wrap things up, any last comments?

現(xiàn)在是圓滿結(jié)束的時(shí)候了，還有什么要說(shuō)的嗎？

☉I feel like we’ve been able to accomplish a lot with today’s discussion.

我覺得今天討論的效果斐然。

☉I appreciate your comments.Let’s review quickly before we close.

非常感謝您的評(píng)價(jià)，讓我們?cè)诮Y(jié)束之前迅速地回顧一下。

☉Everyone, let’s review what we’ve decided today.

各位，讓我們回顧一下今天的決定。

總結(jié)會(huì)議

首先宣布閉會(huì)在即（at hand），然后總結(jié)主要決定和行動(dòng)項(xiàng)目（summarize key decisions and action items），確定工作安排、時(shí)限（timeline）和責(zé)任人。

☉Our time is running out.Let’s go over a few of the main points we’ve discussed today.

我們的時(shí)間不多了。讓我們把今天討論過(guò)的幾個(gè)主要議點(diǎn)回顧一下。

☉Let’s review what our action items are……

讓我們回顧一下我們的行動(dòng)意向是……

☉We’ve decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

我們已經(jīng)通過(guò)了營(yíng)銷報(bào)告和客戶服務(wù)評(píng)估。劉易斯負(fù)責(zé)在周一前把更正好的預(yù)算審核轉(zhuǎn)給每個(gè)人。

☉Our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesdayand forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

我們的工作清單包括：吉爾，今天下午將把預(yù)算交到財(cái)務(wù)部；馬丁周二前完成藍(lán)圖并轉(zhuǎn)給董事會(huì)；凱莉在周三前完成財(cái)務(wù)總結(jié)。有什么遺漏的嗎？

☉We’ve got to wrap things up.The most critical thing we’ve talked about is our working budget.

我們必須結(jié)束會(huì)議了，我們討論過(guò)的最重要的事情就是我們的工作預(yù)算。

☉We’re done with the agenda, so let’s prepare to close the meeting.As a result of this meeting we should have new projections from our Design Department by next week.

議程的內(nèi)容都已經(jīng)完成了，那我們就準(zhǔn)備閉會(huì)吧。今天會(huì)議的成果之一就是我們的設(shè)計(jì)部將在下周前拿出新的設(shè)想。

重新對(duì)照議程

指明哪些內(nèi)容已經(jīng)討論過(guò)，哪些仍是懸而未決的。把一些可行性的議程項(xiàng)目（possible agenda items）轉(zhuǎn)到（carried over）下次會(huì)議。

☉Let’s review the agenda.We’ve heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place.Are we clear?

讓我們?cè)倩仡櫼幌挛覀兊淖h程。我們聽取了部門的報(bào)告，討論了這個(gè)月的進(jìn)度安排，也對(duì)項(xiàng)目分析進(jìn)行了審核。我們下次會(huì)議繼續(xù)討論項(xiàng)目分析，下次會(huì)議定在周四下午兩點(diǎn)，地點(diǎn)不變。都明白了嗎？

☉We’ve talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting.

除了休假安排以外，議程的所有內(nèi)容我們都已經(jīng)討論過(guò)了。那項(xiàng)內(nèi)容我們放到下周的會(huì)議上。

☉Our next meeting will be held on September 25th at 9：00 am in the conference room.Can you all make it then?

下次會(huì)議定在9月25日上午9點(diǎn)，在會(huì)議室舉行。你們都能來(lái)嗎？

時(shí)間分配

做好時(shí)間分配（distribution）。如果時(shí)間允許的話，給每個(gè)人一個(gè)最后簡(jiǎn)單評(píng)論或承諾的機(jī)會(huì)。這樣會(huì)提高集體參與積極性，加強(qiáng)集體決策的責(zé)任感，而且少數(shù)人的意見（minority views）也能得以表達(dá)。每個(gè)人最后闡述時(shí)間最好控制在一分鐘之內(nèi)（under a minute）。

☉Sally, can you e-mail a copy of this meeting’s minutes to everyone this afternoon?

薩莉，今天下午你能把本次會(huì)議紀(jì)要的復(fù)印件通過(guò)電子郵件發(fā)給每一個(gè)人嗎？

☉Now, as a close to this meeting, I’d like to ask everyone to share a few last words. Please keep your comments brief.

現(xiàn)在我希望每個(gè)人都能說(shuō)幾句來(lái)結(jié)束我們的會(huì)議。請(qǐng)大家闡述時(shí)簡(jiǎn)明扼要。

☉Any last words?I’d like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

還有什么最后要說(shuō)的嗎？我希望每個(gè)人都能踴躍發(fā)言。你最喜歡的是哪幾項(xiàng)決策？本次會(huì)議結(jié)束后你將采取怎樣的行動(dòng)？

☉Thanks for your comment Jim.Lucy, did you have anything to add?

感謝吉姆的評(píng)價(jià)。露西，你還有什么要補(bǔ)充的嗎？

畫上圓滿的句號(hào)

為會(huì)議畫上圓滿的句號(hào)，就是要讓每個(gè)人離開會(huì)議室時(shí)滿懷激情和干勁，而不是精疲力竭或者挫折感十足。對(duì)于與會(huì)者的表現(xiàn)要積極肯定，對(duì)于他們的工作和對(duì)會(huì)議所做的貢獻(xiàn)要表示感激。

☉Thank everyone for your contributions to this meeting.I appreciate your hard work.

感謝大家對(duì)這次會(huì)議所做的貢獻(xiàn)，對(duì)于你們辛勞的工作我深表感激。

☉I want to take time to thank everyone for a great job in coming together on these issues. We couldn't do it without you！

對(duì)于各位積極參與這些事務(wù)的討論和出色的表現(xiàn)，我深表感謝。沒有你們，我們不可能完成！

☉I appreciate all your fine comments today.Thank you for putting your ideas forward！

對(duì)于每個(gè)人的表述我深表感激，感謝你們積極地獻(xiàn)計(jì)獻(xiàn)策！

總結(jié)

開會(huì)的整個(gè)過(guò)程可以形容為“龍頭、鳳尾、美人腰”，即便是閉會(huì)也可以成為點(diǎn)睛之筆。對(duì)于會(huì)議的內(nèi)容穿針引線做個(gè)概述，以此來(lái)加深每個(gè)人對(duì)會(huì)議成果的認(rèn)識(shí)，利用會(huì)議日程表來(lái)核查會(huì)議內(nèi)容是否有遺漏，對(duì)于會(huì)議決定的行動(dòng)任務(wù)要“包產(chǎn)到戶”，最好還能讓每個(gè)人最后說(shuō)兩句，起到表決心的作用。此外，如果還能對(duì)大家的努力表達(dá)謝意，那就更能確保每個(gè)人都熱血沸騰、干勁十足了。

Words　單詞表

appreciate欣賞；感激

blueprint藍(lán)圖，計(jì)劃

brief簡(jiǎn)介；簡(jiǎn)短的

close關(guān)閉，停止

comment評(píng)論

continuing持續(xù)的，連續(xù)的

correction更正，糾正

critical關(guān)鍵的

decide決定

due預(yù)期的；到期的

evaluation評(píng)估；評(píng)價(jià)

finance財(cái)政

participation參與

projection投影；突出部分

review復(fù)審；回顧

schedule進(jìn)程安排，調(diào)度

summary摘要，概要

Phrases　短語(yǔ)表

as a result of由于，由于……的結(jié)果

go over過(guò)（內(nèi)容）

before we close在我們結(jié)束之前

come together（on an issue）（因?yàn)槟呈露┚奂揭黄?

customer relation客戶關(guān)系

customer service客戶服務(wù)

forward to（sb）轉(zhuǎn)寄給（某人）

get through（an agenda）貫徹（一個(gè)議程）

good idea好主意

hear from（sb）收到（某人）來(lái)信，得到（某人）消息

wrap things up圓滿完成，順利結(jié)束

I feel like我感覺，我覺得想要

in regards to關(guān)于

keep（sb）brief保持簡(jiǎn)明扼要

last word定論，最后說(shuō)一句

lose sleep over（sth）對(duì)……擔(dān)憂，擔(dān)心……而徹夜難眠

be responsible for（doing sth）對(duì)（做某事）負(fù)責(zé)

share comments分享評(píng)論，分享意見

take action采取行動(dòng)

the board董事會(huì)

to-do list待辦事項(xiàng)，擬份清單

實(shí)景對(duì)話1

A：Thank you everyone for your participation in today's meeting. I think we've been over most of the important items on the agenda. It's getting time for us to wrap things up, any last comments?

B：I feel like we've been able to accomplish a lot with today's discussion.

Especially in regards to the company finances. Thank everyone for coming together on that.

A：I appreciate your comments. Let's review quickly before we close.Laura， can you help us review what we've decided today?

C：Sure. We've decided to approve the marketing reports and customer service evaluations. Louis is responsible for forwarding our corrections on the budget reviews to everyone by Monday.

D：Is it Monday or Tuesday that the budget reviews are due?

C：Oh, yes, that's right. Tuesday.Continuing, our to-do list includes Jill forwarding budget projections to the Finance Department this afternoon, Martin completing the blueprints by Tuesday and forwarding them to the board, and Kelly will complete the account summaries before Wednesday. Anything else I missed?

A：I think that's about it. Now, as a close to this meeting, I'd like to ask everyone to share a few last words. Please keep your comments brief.I'd like to hear from everyone.What decisions did you like the best?What actions are you going to take after the meeting?

A：感謝各位參與今天的會(huì)議。我想議程上的大部分重要議項(xiàng)我們都已經(jīng)討論過(guò)了。現(xiàn)在是我們圓滿結(jié)束的時(shí)候了。還有什么要說(shuō)的嗎？

B：我覺得今天的討論成果斐然。尤其是在公司的財(cái)務(wù)問(wèn)題上，感謝大家積極地獻(xiàn)策。

A：非常感謝您的評(píng)價(jià)。讓我們?cè)诮Y(jié)束之前迅速地回顧一下。勞拉，你能幫我們回顧一下今天的決定嗎？

C：好的。我們已經(jīng)決定通過(guò)營(yíng)銷報(bào)告和客戶服務(wù)評(píng)估。劉易斯在周一前將更正后的預(yù)算審核轉(zhuǎn)發(fā)給各位。

D：預(yù)算審核預(yù)期時(shí)間是周一還是周二？

C：是周二。我繼續(xù)，我們的工作清單包括：今天下午吉爾把預(yù)算案交到財(cái)務(wù)部；馬丁周二前完成藍(lán)圖并轉(zhuǎn)給董事會(huì)；凱莉在周三前完成財(cái)務(wù)總結(jié)。有什么遺漏的嗎？

A：我想就是這些了。現(xiàn)在我希望每個(gè)人都能說(shuō)幾句來(lái)結(jié)束我們的會(huì)議。請(qǐng)大家闡述時(shí)簡(jiǎn)明扼要。我希望每個(gè)人都能踴躍發(fā)言。你最喜歡的是哪幾項(xiàng)決策？此次會(huì)議結(jié)束后你將采取怎樣的行動(dòng)？

實(shí)景對(duì)話2

A：We've got to wrap things up. We're almost done with the agenda, so let's prepare to close the meeting. As a result of this meeting we should have new projections from our Design Department by next week.The most critical thing we've talked about is our working budget.

B：Before we close, let's review the agenda one more time.

A：Good idea.Can you help us with that Melanie?

C：Sure. We've heard the department reports, discussed the scheduling for this month, and reviewed project analysis. Then the last item was vacation scheduling.

A：Let's continue with the project analysis in our next meeting, which will be Thursday at 2：00 pm, same place. Are we clear?

D：We haven't gotten completely through the agenda. Should we keep working on it?

A：We've talked about all our agenda items, except the vacation scheduling.

Let's tackle that at next week's meeting. Sally, can you e-mail a copy of this meeting's minutes to everyone this afternoon?

D：No problem.

A：Okay. Any last words?

B：Thank everyone for working so hard on the budget. I know that we've all lost a lot of sleep over it.

A：Thanks for your comment Jim. Lucy, did you have anything to add?

A：我們已經(jīng)圓滿結(jié)束了。議程內(nèi)容基本上都完成了，那我們就準(zhǔn)備閉會(huì)吧。今天會(huì)議的成果之一就是我們的設(shè)計(jì)部將在下周前拿出新的設(shè)想。我們討論過(guò)的最重要的事情就是我們的工作預(yù)算。

B：在結(jié)束之前，讓我們?cè)倩仡櫼槐樽h程吧。

A：好主意。梅蘭妮您能幫忙嗎？

C：好的。我們聽取了部門的報(bào)告，討論了這個(gè)月的工作安排，也對(duì)項(xiàng)目分析進(jìn)行了審核。最后一項(xiàng)是休假安排。

A：我們下次會(huì)議繼續(xù)討論項(xiàng)目分析，下次會(huì)議定在周四下午2點(diǎn)，地點(diǎn)不變。

都明白了嗎？

D：議程還沒有完全走完。我們還要繼續(xù)嗎？

A：除了休假安排以外，議程的所有內(nèi)容我們都已經(jīng)討論過(guò)了。那項(xiàng)內(nèi)容我們放到下周的會(huì)議上。薩莉，今天下午能否把這次會(huì)議紀(jì)要的復(fù)印件通過(guò)電子郵件發(fā)給每個(gè)人？

D：沒問(wèn)題。

A：好的。還有什么要補(bǔ)充的嗎？

B：感謝各位在預(yù)算工作上的辛苦努力，我知道大家在這個(gè)問(wèn)題上費(fèi)了不少心思。

A：感謝吉姆的評(píng)價(jià)。露西，你還有什么要補(bǔ)充的嗎？